Job Description
Arborvitae Ecological Landscapes is a small ecological landscape firm based on a farm outside Omemee, Ontario. Please check avel.ca for more details about our work.
Role Overview
We are looking for an experienced Administrative Assistant who truly understands our industry—someone with a background in office management or administration within landscaping, construction, nurseries, or related green trades. You will be the organizational backbone of our operations, helping streamline day-to-day office tasks, client communications, scheduling, and bookkeeping support so our field crews can focus on the land.
Key Responsibilities
Manage day-to-day administrative operations, general correspondence, and phone/email inquiries.
Coordinate client communications, scheduling, and project tracking.
Assist with basic bookkeeping tasks, invoicing, payroll preparation, and expense tracking.
Handle purchasing, vendor coordination, and supply chain logistics for the landscape firm.
Maintain digital filing systems, project folders, and operational records.
Support management with ad-hoc organizational or planning tasks as the business grows.
Qualifications
- High School Diploma,
Industry Experience: Proven administrative experience specifically within landscaping, construction, horticulture, or a similar trade/environmental sector.
Highly organized with strong attention to detail and the ability to juggle multiple moving parts.
Proficient with modern office software (e.g., Google Workspace, Microsoft Office, cloud-based accounting/invoicing tools).
Excellent written and verbal communication skills with a professional, customer-friendly demeanor.
Self-motivated, reliable, and comfortable working in a small, dynamic environment.
Reliable transportation to our Omemee farm location (with flexibility for remote/hybrid work arrangements once training is complete).
Compensation
Application Instructions
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Additional Application Instructions:
Check out our website www.Avel.ca to see what our business is all about.
- References
- Resume
